Programme Overview

Many companies are realizing that the traditional project management principles are no longer applicable in today’s extremely dynamic and demanding environment. A fixed approach of planning is no longer a good method since it is very difficult to anticipate everything in advance and respond to it in the plan. Instead, more agile planning methods are required to accommodate for changing markets, technology and resources over the course of a typical project.

As a result, new project managers must be systematically thought on best practices and established management techniques. In this course, participants will understand the role of project manager as a broker of information. Participants will learn how to manage time, resources, cost, risk and quality using a variety of practical hands-on exercises.

Key Benefits of Attending Project Management Essentials:

• Learn how a project can succeed or fail
• Identify the core stages of a project management approach and follow it systematically
• Schedule, breakdown tasks, brainstorm, identify risk and manage deliverables
• Use effective meetings to monitor the progress of the project and communicate with participants
• Analyse risk systematically and formulate responses
• Analyse your management technique based on a case study using the principles discussed in this course
• Communicate more effectively with team members and increase the team’s inter-communications
• Ask specific types of questions to obtain more information
• Use effective meetings to monitor the progress of the project and communicate with participants

Who Should Attend This Workshop?

• Project Managers
• Project Team Members
• Mid-Level Managers
• Senior Executives
• Anyone who may undertake a project 

COURSE OUTLINE

DAY 1

Module 1: WHAT IS A PROJECT?

Objective: Learn how a project can succeed or fail

• Definition
• How Projects Fail
• PRACTICE: How Projects Fail

Module 2: PROJECT LIFE CYCLE

Objective: Identify the core stages of a project management approach and follow it systematically

• The Stages
• Inception Phase
• Elaboration Phase
• Construction Phase
• Transition Phase
• Stakeholders
• RACI
• EXERCISE: RACI Case Study
• Task, Team & Individual
• EXERCISE: Management Styles
• Background Research
• EXERCISE: Background Research (In-house Gym)
• Acceptance Criteria
• EXERCISE: Acceptance Criteria

Module 3: PLANNING

Objective: Schedule, breakdown tasks, brainstorm, identify risk and manage deliverables

• Milestones
• EXERCISE: In-House Gym Milestones
• Mind Mapping
• EXERCISE: In-House Gym Mind Mapping
• How to Mind Map Correctly
• Work Breakdown Structure
• EXERCISE: In-House Gym Work Packages
• Scheduling using Gantt Charts
• Critical Path Analysis
• EXERCISE: Gym Critical Path Method
• Communication Plan
• RECAP: Deliverables of Inception and Elaboration Phase

Module 4: MEETINGS

Objective: Use effective meetings to monitor the progress of the project and communicate with participants

• Kickoff meeting
• Pre-meeting preparation
• The Kickoff Meeting
• Meetings

DAY 2

Module 5: RISK MANAGEMENT

Objective: Analyse risk systematically and formulate responses

• Types of Risks
• PEST
• SWOT
• EXERCISE: SWOT Analysis

Module 6: PUTTING IT ALL TOGETHER

Objective: Analyse your management technique based on a case study using the principles discussed in this course

• How to Respond to Risk
• Murphy's Law
• EXERCISE: What Went Wrong?

Module 7: HOW TO COMMUNICATE EFFECTIVELY?

Objective: Communicate more effectively with team members and increase the team’s inter-communications

• Helpful Behaviours
• EXERCISE: Identify the Helpful Behaviour
• Unhelpful Behaviours
• EXERCISE: Identify the Unhelpful Behaviour

Module 8: QUESTIONING METHODS

Objective: Ask specific types of questions to obtain more information

• Question Types
• EXERCISE: Match Questioning Methods

Module 9: DOCUMENTATION

Objective: Use effective meetings to monitor the progress of the project and communicate with participants

• Issue Management
• Analyse Issues
• Impact Analysis
• Resolving the Issue
• EXERCISE: Process Issues
• Closing the Project
• Reinforce Learning